REGULATIONS ON STUDENTS REGISTRATION AND EXAMINATIONS:
A PAPER PRESENTED BY THE
AG. REGISTRAR, MRS. B. N. NWOKWU
AT THE 2016/2017 FRESHMEN ORIENTATION.
Registration is the act of registering a student as a bonafide student of the University. The student registers at the Faculty to get his/her registration number and thereafter proceeds to register his/her courses before the commencement of each semester as stipulated in the General and Academic Regulations (GAR) of the University.
The course registration confers on the student the authority to take lectures and subsequent examinations. Students who join any class without registration will not be allowed to take the examination(s) for the course(s) involved, and if they did, the examination result in the unregistered course(s) could be invalidated.
The University since 2013/2014 academic year has introduced the online course registration which must be carried simultaneously with the manual registration. It is important to note by all that once the registration portal is shut down, students can no longer register for his/her courses that semester.
The General and Academic Regulations (GAR) of Ebonyi State University Section 2.3.1 stipulates the following as the Regulation guiding Registration of courses:
(i) Students shall register semester by semester for their courses.
(ii) The maximum period allowed for registration of courses shall be two weeks from the date registration begins for returning students.
(iii) A returning student who fails to register during the two weeks period approved for registration shall be deemed to be registering late and shall pay a late registration fee as may be prescribed by the University from time to time.
(iv) A returning student who fails to register within four weeks from the date registration begins shall not be allowed to register for the semester. Such student shall be deemed to have taken a voluntary leave of absence for that semester.
(v) A freshman who fails to return his/her Registration Form for registered courses within two weeks after matriculation date, shall be charged late registration fee as may be prescribed by the University from time to time. If he/she fails to return the Registration Form within four weeks after matriculation the freshman shall have lost the opportunity to register for the semester.
(vi) Class Admit Cards shall be completed in triplicate for each course a student registers in his/her Course Registration Form. The duly validated Class Admit Cards shall thereafter, be submitted to the Head of Department offering the course for distribution to the course lecturer, the Head of Department and the Dean of Faculty. A course registration list shall be prepared by the Head of Department from the Class Admit Cards.
(vii) Course Registration Form mutilated by a student shall not be accepted for registration.
(viii) Students shall not hand-carry any registration materials including Add and Drop Cards from one office to the other. All registration materials shall move from one functionary to another in the usual official process.
(ix) Dean of Faculty/Head of Department shall ensure that registration exercise is completed within the given period, and that Academic Advisers maintain effective contact period when students can see them for advice.
(x) All registration materials – Course Registration Forms and Add and Drop Cards shall be forwarded to the Registrar by the Faculties not later than eight weeks from the date registration begins.
SEMESTER CREDIT UNIT LOAD (Section 2.3.2 of GAR)
MINIMUM AND MAXIMUM CREDIT UNIT LOAD
The Semester Credit Unit load for any student shall be between 15 and 24, in accordance with NUC guideline. The exact credit load a student carries within this range shall be worked out by the student Academic Adviser with the approval of the Head of Department and Dean of Faculty. However, the minimum credit unit load per semester shall be 15 and the maximum shall be 24 except for students on Field Experience/Industrial Training.
REGISTERING FAILED COURSES (Section 2.3.3. of GAR)
Subject to the limitations on Semester Credit Unit, a student shall be allowed to register failed courses at the appropriate semester. In doing so, the student shall first enter the course(s) he/she was unable to pass in the previous year before registering courses for the current year of study up to a maximum of 24 Credit Units.
ADDING/DROPPING OF COURSE(S)
(Section 2.3.4 of GAR)
(i) A student may use an Add and Drop card duly completed to effect amendments in his/her Registration Form provided that provision for maximum and minimum credit load per semester is not violated.
(ii) A student who wishes to add or drop a course(s) shall do so not later than six weeks from the date registration begins.
PASSING OF ALL REGISTERED COURSES (Section 2.3.5 of GAR)
Students shall be required to pass all courses registered in the course of the programme before a Degree is awarded.
ELIGIBILITY OF STUDENTS FOR EXAMINATIONS (Section 3.2 of GAR)
(i) No student shall be eligible for any examination unless he/she has fulfilled the relevant conditions laid down in the Academic Regulations.
(ii) Students who have not reached 75% class attendance in a course shall normally not qualify to take examination in the course.
(iii) Attendance at any University examinations may be stopped at any stage by Senate or the Vice-Chancellor in accordance with the University statutes.
(iv) Any student appearing for any end of Semester examination in any course shall have the Continuous Assessment Record in that course.
FAILURE TO SIT FOR AN EXAMINATION
(Section 3.3 of GAR)
(i) Any student unable to sit for any end of Semester examination on account of ill-health, shall within 48 hours from the date of the examination in the said course(s), submit a medical certificate from the Director of the University Medical Centre to the Registrar through the Head of his/her Department and the Dean of the Faculty.
(ii) Any student unable to sit for any end of semester examination for reasons other than ill-health, shall report to the Registrar through the Head of Department and the Dean of the Faculty in writing, giving details of the reasons for his/her absence from the examination within 48 hours.
(iii) Where the conditions stipulated in S.3.3(i) and (ii) above have been satisfied and/or approved, the student shall be required to re-register the course(s) at the next appropriate semester as a first attempt.
(iv) Where a student fails to sit for any end of semester examination in any course(s) without valid reasons as stipulated in S.3.3(i) and (ii) above, the student is deemed to have failed the course(s).
EXAMINATION OF COURSES (Section 3.4 of GAR)
(i) All courses taught during one semester shall be examined at the end of that semester.
(ii) Funds for all examinations shall be made available to the relevant Departments/Faculties by the University administration not later than two (2) weeks before examinations begin.
It is worthy to note that most of the issues raised in this paper are as enshrined in our General and Academic Regulations (GAR). Copies of the Regulations are made available to every student at the point of registration. Get your copy, study and go through it carefully.
I wish you the best.
Mrs. B. N. Nwokwu